Should My Bonus Be Included In My Overtime Pay Rate?
A: IT DEPENDS
Everyone knows (or should know) that nonexempt employees must be paid at least time-and-one-half their “regular rate” of pay for all hours worked over 40 in a workweek. What everyone does not always know is what goes into the calculation of a worker’s “regular rate”. Many incorrectly assume that the regular rate is nothing more than an employee’s normal hourly rate – failing to realize that some other types of compensation, such as many types of bonuses, should be included. When this additional compensation is factored in, the employee’s overtime pay rate goes up, explaining some employer’s desire to overlook this issue.
The federal wage and hour laws state that, when calculating overtime pay, non-discretionary bonuses must be included in the regular rate of pay. According to the DOL, “non-discretionary bonuses include those that are announced to employees to encourage them to work more steadily, rapidly or efficiently, and bonuses designed to encourage employees to remain with a facility.” When a particular bonus is offered on a regular basis and employees come to recognize and expect it, the bonus is most likely nondiscretionary. Under this definition, not many bonuses will qualify as discretionary, permitting them to legally be excluded from the overtime pay rate calculation.
On the other hand, discretionary bonuses are typically payments that workers do not have good reason to expect and that are made at the sole discretion of the employer.
The failure to include the amount of production-based bonuses, incentive-based compensation, retention bonuses and other types of similar compensation when calculating an employee’s overtime rate of pay are common errors, particularly among health care, financial services, retail and oilfield employers. Such failure to calculate and pay overtime wages correctly ends up depriving workers of substantial amounts of hard-earned overtime pay and unjustly enriching the employer.
The following is an example of how a production bonus would be taken into account:
In order to encourage and motivate employees to be more efficient, ACME pays its hourly workers a $2,000 bonus every 6 months if certain goals are met. This bonus must be included in determining the regular rate of pay for overtime hours worked in the weeks covered by the bonus period. Since this bonus was actually earned over 6 months or 26 weeks, the additional amount added to each week in which overtime was worked is $76.92 ($2,000 ÷ 26 weeks). So, for each week in which the employee worked overtime during the 26 week period, the increase in their regular rate would equal $76.92 divided by the number of hours they actually worked during the week.
Because of the strict time limits imposed by the overtime pay laws, procrastination can be costly. Do not rely on your boss or Human Resources for this critical information. If you have any doubts as to your entitlement to overtime, contact the overtime pay experts at The Lore Law Firm for a free and confidential review.
Call 1-866-559-0400, email firstname.lastname@example.org or submit your information using our convenient Case Evaluation form for a FREE and CONFIDENTIAL review of your circumstances, because time is money.